Freedom of Information Publication Scheme
This publication scheme commits Cirrus Primary Academy Trust to make information from the Trust and from its academies available to the public as part of its normal business activities. The information covered is included in the classes of information mentioned below, where this information is held by the Trust. Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the Information Commissioner.
The scheme commits Cirrus Primary Academy Trust:
• To publish proactively or otherwise make available as a matter of routine, information, including environmental information, which is held by the Trust and falls within the classifications below.
• To specify the information which is held by the Trust and falls within the classifications below.
• To publish proactively or otherwise make available as a matter of routine, information in line with the statements contained within this scheme.
• To produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public.
• To review and update on a regular basis the information the Trust makes available under this scheme.
• To produce a schedule of any fees charged for access to information which is made proactively available.
• To make this publication scheme available to the public.
Classes of Information
Who we are and what we do
Organisational information, locations and contacts, constitutional and legal governance.
What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.
What our priorities are and how we are doing
Strategy and performance information, plans, assessments, inspections and reviews.
How we make decisions
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.
Our policies and procedures
Current written protocols for delivering our functions and responsibilities.
Lists and Registers
Information held in registers required by law and other lists and registers relating to the functions of the Trust.
The Services we Offer
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.
The classes of information will not generally include:
• Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
• Information in draft form.
• Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.
The method by which information published under this scheme will be made available
The Trust will indicate clearly to the public what information is covered by this scheme and how it can be obtained.
Where it is within the capability of the Trust, information will be provided on each academy’s website. Where it is impracticable to make information available on a website or when an individual does not wish to access the information by the website, the Trust will indicate how information can be obtained by other means and provide it by those means.
In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.
Information will be provided in the language in which it is held or in such other language that is legally required. Where an authority is legally required to translate any information, it will do so.
Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.
Charges which may be made for information published under this scheme
The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Trust for routinely published material will be justified and transparent and kept to a minimum.
Material which is published and accessed on a website will be provided free of charge.
Charges may be made for information subject to a charging regime specified by Parliament.
Charges may be made for actual disbursements incurred such as:
• photocopying
• postage and packaging
• the costs directly incurred as a result of viewing information
Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.
If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.
Written Requests
Information held by the Trust that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.
Contact Details
If you require a paper version of any information, or want to ask whether information is available, please contact the Trust directly by telephone, email or letter. Contact details are set out below, or you can visit the Trust’s website (www.cirrustrust.uk)
Telephone 020 8642 5138 email contact at cirrustrust.uk
Registered address:
Cirrus Primary Academy Trust
Avenue Primary Academy
Avenue Road
Sutton
SM2 6JE
To help us process requests quickly, any correspondence should be clearly marked ‘Publication Scheme Request’.
Monitoring, evaluation and review
The Trust Board will review this Scheme at least every four years and assess its implementation and effectiveness.
Freedom of Information
Guide to information available from the Trust and academies within Cirrus Primary Academy Trust under the publication scheme
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Information to be published |
How the information can be obtained |
Charge |
|
Who we are and what we do (Organisational information, structures, locations and contacts)
This will be current information only
|
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|
Academy Funding Agreement |
Each academy’s website – Information – link to DfE Performance Tables |
No charge |
|
Academy Order (if applicable) |
Each academy’s website – Information |
No charge |
|
School staff and structure – names of key personnel |
Each academy’s website |
No charge |
|
Governing board – names and contact details of the governors and the basis of their appointment |
Each academy’s website |
No charge |
|
School session times, term dates and holidays |
Each academy’s website |
No charge |
|
Location and contact information – address, telephone number and website |
Each academy’s website |
No charge |
|
Contact details for the Principal and the Governing Body |
Each academy’s website |
No charge |
|
School Prospectus |
Each academy’s website |
No charge |
|
Key Stage results |
Each academy’s website – Information – link to DfE Performance Tables |
No charge |
|
What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)
This should be a minimum of current and the previous two years financial years (accounts that have been filed with the Charity Commission and Companies House).
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Annual budget plan and financial statements |
Hard copy |
Schedule of Charges |
|
Capital funding – details of capital funding allocated to the school along with information on related building projects and other capital projects |
Hard copy |
Schedule of Charges |
|
Additional funding – Income generation schemes and other sources of funding. |
Hard copy |
Schedule of Charges |
|
Procurement and contracts – details of procedures used for the acquisition of goods and services. Details of contracts that have gone through a formal tendering process. |
Hard copy |
Schedule of Charges |
|
Staffing and grading structure |
Each academy’s website |
No charge |
|
Pay policy – a statement of the Academy’s policy on procedures regarding teachers’ pay. |
Each academy’s website |
No charge |
|
Governors’ allowances – Details of allowances and expenses that can be claimed or incurred. |
Hard copy |
Schedule of Charges |
|
What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)
Current information should be published.
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School profile
|
Each academy’s website Hard Copy |
No charge Schedule of Charges |
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Performance management information |
Hard copy |
Schedule of Charges |
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Academy’s future plans – any major proposals on safeguarding and promoting the welfare of children. |
Hard copy |
Schedule of Charges |
|
Child protection – policies and procedures on safeguarding and promoting the welfare of children. |
Each academy’s website |
No charge |
|
How we make decisions (Decision making processes and records of decisions)
Current and previous three years as a minimum
|
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Admissions policy - arrangements and procedures and right of appeal – include information on application numbers and number of successful applicants by each oversubscription criteria. |
Each academy’s website |
No charge |
|
Governing body meeting agendas, papers and minutes – information that is properly considered to be private will be excluded. |
Hard copy |
Schedule of Charges |
|
Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities)
Current information only
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School policies including:
|
Each academy’s website Hard Copy |
No charge Schedule of Charges |
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Pupil and curriculum policies, including:
|
Each academy’s website Hard Copy |
No charge Schedule of Charges |
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Records management and personal data policies · Information security · Records retention · Destruction and archive policies · Data Protection policies |
Each academy’s website Hard Copy |
No charge Schedule of Charges |
|
Equality and diversity (Policies, schemes, statements, procedures and guidelines relating to equal opportunities) · Policies and procedures for the recruitment of staff – details of vacancies should be included |
Each academy’s website Hard Copy |
No charge Schedule of Charges |
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Charging regimes and policies This should include details of any statutory charging regimes. Charging policies should include details of charges made for information routinely published. They should clearly state what costs are to be recovered, the basis on which they are made and how they are calculated. |
Each academy’s website |
No charge |
|
Lists and Registers
Currently maintained lists and registers only
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Curriculum circulars and statutory instruments |
Hard copy |
Schedule of Charges |
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Disclosure logs |
Hard copy |
Schedule of Charges |
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Asset register |
Hard copy |
Schedule of Charges |
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Any information the Academy is currently legally required to hold in publicly available registers |
Hard copy |
Schedule of Charges |
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The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)
Current information only
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Extra-curricular activities |
Each academy’s website |
No charge |
|
Out of school clubs |
Each academy’s website |
No charge |
|
School publications |
Each academy’s website |
No charge |
|
Services for which the Academy is entitled to recover a fee, together with those fees |
Each academy’s website |
No charge |
|
Leaflets, booklets and newsletters |
Each academy’s website |
No charge |